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Invoice Credit Analysis Assistant
Job title: Invoice Credit Analysis Assistant
Department: Operations
Reports to: Invoice Processing Coordinator and Director of Operations
Location: Mississauga, Ontario
JOB PURPOSE:
The Invoice Credit Analysis Assistant plays a significant role in controlling and mitigating the risk IPS takes on from financing clients invoices. Day-to-day activities may involve consulting with clients on decisions about extending credit to customers, analyzing the creditworthiness of payers, spotting and anticipating any negative circumstances preceding the collection of invoice receivables, just to name a few. Because of the frequent, daily interaction in this role, the ideal candidate is a person with solid interpersonal skills and strong professional conduct helping IPS form positive brand impressions with our client and payer audiences.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Manage the phone system and online chat to direct calls/messages to the appropriate personnel
- Analyze clients portfolios, invoice aging reports, payment trends and chargebacks in order to approve or decline a financing request
- Verify all correct paperwork (invoice, purchase order, carrier confirmation, bill of lading, etc.) has been submitted in support of invoices
- Process invoices when submitted paperwork is satisfactory, and the supporting documents (purchase order, proof of delivery, bill of lading, etc.) match all invoice details (amount, purchase order number, etc.)
- Confirm invoices with payers
- Consult and get sign off from the Invoice Processing Coordinator or Operations Director when necessary
- Ensure timely communication and feedback with clients
- Monitor and highlight issues of concern with the Invoice Processing Coordinator or Operations Director promptly
- Collect payer profile information through various forms of research
- Keep up-to-date payer information into the system
- Build relationships with payers to assist them during the setup process (e.g. signing a Notice of Assignment, etc.)
- Make decisions about which invoices can be financed based on the financial indicators available
- Access and analyze credit reports (Equifax & DNB) to assist in making a financing decision or approving a new payer
- Assist the Invoice Processing Coordinator or the Operations Director with any other tasks
QUALIFICATIONS:
- Minimum 2 years of credit analysis experience
- Fraud detection/credit experience is an asset
- Basic knowledge of accounting
- Solid business acumen
- Proficiency in the Factor SQL system is a must (some training provided)
- Proficiency in MS Office (Word, Excel, and Outlook) is an asset
- Good level of English (written and verbal)
- Strong communication skills including effective listening skills
- Solid phone etiquette and professional demeanor
- Proactive mindset and good organizational skills
- Methodical approach to work and logical thinking
- Friendly, outgoing personality and a desire to work closely with other people
- Flexibility and adaptability
- Consistency in action and performance
- Reliable transportation (public or private)
DOCUMENTS TO SUBMIT
Resume
Cover Letter
How to Apply
IPS Invoice Payment System always welcomes qualified candidates to apply.
If interested in a career at IPS Invoice Payment System, please feel free to submit your resume to careers@invoicepayment.ca.
When to Apply
Posting Date : August 28, 2015
Closing Date : TBD
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